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Program Secretary - Part time

Date: Nov 11, 2022

Location: Ajman Univeristy AJMAN, Ajman Univeristy AJMAN

Company: Ajman University

SUMMARY OF FUNCTIONS:

  • Perform a range of basic office support activities for a unit/department, such as answering phones and directing calls,
  • Respond to inquiries and perform routine clerical, data entry, and/or word processing work as assigned.

 

ESSENTIAL DUTIES & RESPONSIBILITIES: 

  1. Answer telephones, route calls, take messages, and provide general information; greet and direct visitors; answer routine inquiries; maintain log of inquiries as required.
  2. Open and route incoming mail; distribute correspondence and other material to department staff/faculty.
  3. Perform a variety of routine typing assignments as appropriate to the position;
  4. May operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; type and mail form letters.
  5. Copy and/or duplicate materials as requested; may oversee day-to-day operation of copy machine.
  6. Establish, maintain, process, and/or updates files, records, and/or other documents.
  7. May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
  8. May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
  9. May order, stock, and distribute office supplies.
  10. May run various routine errands, as required, for the unit/department.
  11. Perform miscellaneous job-related duties as assigned.

 

 

 

SUPERVISION:

  • Report to: Coordinator of General Education Program
  • Subordinates: N/A

 

QUALIFICATIONS & EXPERIENCE:

A current AU student

 

KNOWLEDGE & SKILLS:

  • Ability to understand and follow specific instructions and procedures.
  • Ability to prepare and print routine correspondence, labels, and/or other basic written material.
  • Skill in the use of operating basic office equipment.
  • Record maintenance skills.
  • Receptionist skills.
  • Ability to maintain calendars and schedule appointments.
  • Word processing and/or data entry skills.

 

WORKING CONDITIONS:

  • Work is normally performed in a typical interior/office work environment.
  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.